Club Constitution

  1. Name

The club shall be known as Walton Casuals Juniors F.C. (the Club)

 

  1. Objects

The Objects of the Club are to provide facilities for, and to promote community participation in, the amateur sport of Association Football in Walton-on-Thames, Surrey and surrounding districts.

 

  1. Status of Rules

These rules (the Club Rules) form a binding agreement between each member of the Club.

 

  1. Rules and Regulations:

(a)     The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

(b)    No alteration to the Club Rules shall be effective without approval via the AGM.

(c)     The Club will also abide by The Football Association’s Safeguarding Children Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti- Discrimination Policy.

 

  1. Club Membership

(a)     The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.

(b)    Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.  However limitation of membership according to available facilities is allowable on a non-discriminatory basis.

(c)     The Club may have different classes of membership on a non-discriminatory and fair basis.

(d)    The Club Committee may refuse membership only for good cause such as conduct or character likely to bring the sport or Club into disrepute.  Appeal against refusal may be made to members.

(e)     Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club Secretary or appointed official(s). Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.

(f)      In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

(g)     The Football Association and parent County Association shall be given access to the Membership Register on demand.

 

  1. Annual Membership Fee

(a)     An annual fee payable by each member shall be determined from time to time by the Club Committee and notified annually to the members. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

(b)    The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

(c)     The Club may, at the discretion of the Club Committee, sponsor players of a less privileged background by waiving the annual membership and / or playing fees in part or whole or making other arrangements for their payment.

 

  1. Resignation and Expulsion

(a)     A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned unless resolved otherwise by the Club Committee.

(b)    The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

(c)     A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property. Any playing kit which remains the property of The Club at all times, shall be returned to The Club immediately.

 

  1. Management of the Club.

(a)     The Executive Committee (also known as the Club Committee) shall be responsible for the management of all affairs of the club. The Club Committee will comprise of a chairperson and a vice chairperson (who may be Co-Chairpersons), club treasurer, club welfare office, club secretary, club pitch co-ordinator, club kit manager and club web-site co-ordinator.

(b)    The Executive Committee can appoint sub-committees of the Executive Committee which shall include at least one member of the Executive Committee but may include Club members who are not members of the Executive Committee.

(c)     Each club official and club committee member shall hold office from the date of appointment until the next AGM unless resolved at a special AGM. Decisions of all committees (including sub-committees of the Executive Committee) shall be made by a simple majority of those attending the meeting. The chairperson of the relevant committee meeting shall have a casting vote in the event of a tie. Meetings of the committee shall be chaired by the elected chairperson or in their absence the vice chairperson or other appointed person. The quorum for the transaction of business will be three.

(d)    Decisions of each committee’s meeting/s will be recorded and returned by the committee secretary and circulated to all its committee members within a period of approximately two weeks following the meeting.

(e)     Any member of any of the Appointed Committees may call a meeting by giving no less than 7 days notice to the secretary who will then advise the respective chair members. The Club Committee shall hold no less than 3 meetings a year.

(f)      Any outgoing member of the Club Committee may be re-elected. Any vacancy on any of the clubs committees which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members.

(g)     Save as provided for in the Rules and Regulations of the Football Association and the County Association to which the club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue conceming the Club Rules.

 

  1. Annual and Special General Meeting

(a)     An Annual General Meeting (AGM) shall be held in each year to:

  • receive a report of the activities of the Club ovar the previous year
  • receive a report of the Clubs finances over the previous year
  • elect the members of the Executive Club Committee
  • consider any other business.

(b)    Nominations for election of members as Club Officers or as members of the Club Committee can only be made by existing members of the Club, to the Club Secretary and, if possible, by no less than 7 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 7 days before the Meeting.

(c)     A Special General Meeting (SGM) may be called at any time by any Committee and shall be called within 7 days of the receipt by the Club Secretary of a requisition in writing signed by not less than three members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

(d)    The Secretary shall notify each club member at their last known contact address written notice of the date of the annual General Meeting together with the resolutions to be proposed at least 7 days before the Meeting.

(e)     The quorum for an annual General Meeting shall be fifteen.

 

  1. Club Teams

At its first meeting following each AGM the Club Subcommittees shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members may be asked to present to the Club Executive Committee at its last meeting prior to an AGM a written report of the activities of the team.

 

  1. Club Finances

(a)     A bank account shall be opened and maintained in the ñame of the Club (the Club Account). Designated account signatories shall be the Club Chairperson and Club Vice Chairperson (which may be given by way of standing instructions), the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by the Treasurer with the prior approval of Club Chairperson and Club Vice Chairperson (which may be given by way of standing instructions). All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

(b)    The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

(c)     The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

(d)    The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

(e)     The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decisión.

(f)     The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

(g)     On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

(h)    The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other líabilities reasonably incurred by them in carrying out their duties.

 

  1. Dissolution

(a)     A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

(b)   The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c)    Upon dissolution of the Club any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be given or transferred to a registered community amateur sports club, a registered charity or the FA for use by them in related community sports.